How to use the Season Planner feature

Spond's simple and intuitive tool allows you to upload an entire season of fixtures in Spond's team management solution - Spond App

Rob Lawson avatar
Written by Rob Lawson
Updated over a week ago

The Season Planner allows you to create several events at the same time. A digital spreadsheet is used, allowing you to copy and paste from an existing spreadsheet, or you can import a calendar file (.ics) from Google Calendar or iCalendar.

This feature is only available through the web UI (https://spond.com/login). If you choose this option in the app you will receive a link to the spreadsheet to do the upload on a desktop.

You choose when the invites are sent out (up to 14 days in advance). The events will still show in the member's app even though the invite is not yet sent. Admins will get a notification 24 hours before each automated invitation is sent out, allowing you to make changes to or cancel the event if needed.

To start:

  1. Go to the group

  2. Press 'Create Event' and select Season Planner - The spreadsheet below will appear.

  3. Input all your event details into the spreadsheet. Press 'Import' if you want to import a calendar file.

    NOTE: For Norway: import directly from fotball.no and handball.no.

  4. In the event settings, select:

    1. When you would like to send the invitations (up to 14 days in advance)

    2. If the members must confirm attendance

    3. If the event is visible to only invitees or the whole group

    4. If the attendance list is visible to members or only admins

    5. If you wish to set a automatic reminder for those who have not responded

      1. Read more about the event settings here.

  5. Press Select recipients in the top right corner. You can choose to skip this step and invite members later.

  6. Add event host(s) and Save. Read more about hosts here.

  7. The events will now show in the app for the members and they will be able to respond once the invite is sent. You can also go to the event after it's created to press Send now if you wish to send it instantly.

Read more here about how you can edit or delete events using the bulk edit feature. When bulk editing in the season planner, you can add a maximum number of participants and a response deadline. You can also edit the events individually.


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