You manage the overall group settings from Spond Club. You can find these under 'Departments and Groups' in the menu in Spond Club.
Difference between departments, groups, and subgroups
Department:
This is a tool available only in Spond Club to categorize and sort your groups, especially if you have many groups. This helps make the list of groups more organized. Departments do not affect the groups or members in any way.
Group:
This is what the members will see in the app. All members in the same group will be able to see the other members in the same group.
Subgroup:
All invitations or messages in the main group will go out to everyone. In a subgroup, a team leader in, for example, 'Zebra' can invite to matches/training sessions and post messages only to players/parents in their subgroup. All administrators will have access to all subgroups. In connection with matches, the administrator (team leader/coach) can easily recruit players across the other subgroups.
Contact Person
It is important to set the correct contact person for a group. If a member wants to leave a Spond group, they need to contact the contact person for the group via email. The person you set as the contact person must either be a group manager (admin with full rights) in the relevant group or a club administrator.
How to change the contact person for a group
How to change the contact person for a group
Go to Departments and Groups in Spond Club
Click on the relevant group
Click on Edit at the top right
Select from the dropdown menu in the contact person field
Group Criteria
It is possible to set criteria for each group that must be met when joining via the form. This means that the criteria you set up are the basis for who can be accepted as a member of the group. It can be limited based on gender and age.
How to set up eligibility restrictions for membership
How to set up eligibility restrictions for membership
Departments and Groups
Click on the relevant group
Edit
Scroll down to 'Eligibility Restrictions for Membership'
Check 'Restrict based on gender' or 'Restrict based on age'
Fill in the information in the fields that appear
Change Roles
If you want to change the roles of some members in a group, add more administrators, or change an existing administrator from, for example, coach to team leader, you can do this under Departments and Groups in Spond Club.
How to change the role of a group member or a group administrator
How to change the role of a group member or a group administrator
Departments and Groups
Click on the relevant group
Scroll down to '[xx] members and [xx] group administrators'
Click on the three dots next to the name of the person whose role you want to change
If the person is not in this list, click on 'Add members'
Click on Edit roles
Frequently Asked Questions
What is a department, and does it affect the members?
What is a department, and does it affect the members?
Members cannot see 'departments' - this is not visible anywhere in the app, and it does not affect the members.
Can I merge groups?
Can I merge groups?
It is currently not possible to merge two or more groups. If you have two teams that need to merge, the easiest solution is to export the membership list from one group and then import these members into the other group. Remember to download attendance history before deleting the old group, as this cannot be downloaded after the group is deleted. If the members are already members of Spond Club, you can mark them under active members to add them to a new group or remove them from a group - in bulk.
Who can see what in 'Main Group and Subgroups'?
Who can see what in 'Main Group and Subgroups'?
The image below shows an overview of who sees what in the main group and subgroups:
Can a Club admin have full rights for a specific department without having access to manage all groups/departments?
Can a Club admin have full rights for a specific department without having access to manage all groups/departments?
This is currently not possible. All Club administrators will have access to manage all groups within the club.