Setting up a registration form for your course or academy in Spond Club ensures you can efficiently manage sign-ups, payments, and communication. This guide will walk you through the process of creating a form, customising fields, and setting up the details for your course or academy, allowing you to streamline the entire registration process.
How to create a booking form
Navigate to Booking Forms:
In the Spond Club menu, select Booking Forms to access the area where you can create and manage forms.Create a New Form:
Click New Form in the top right corner to begin creating your registration form.Enter Basic Information:
Provide key details about the course or academy, including:Title: A clear and descriptive name for the course.
Description: Information about the course or activity, explaining its purpose and structure.
Dates: Set the start and end dates for the course. You can also establish a registration deadline, ensuring that sign-ups are only possible within the specified timeframe.
Set the Contact Person:
Assign a contact person for the course. Their information will be displayed on the registration form, allowing potential participants to reach out with any questions.Select a Club Account:
Choose the account where registration fees will be deposited. This step is required even if the course is free, to ensure proper tracking of registrations.Manage Availability:
Determine who can access the registration form by setting its availability. You can make it:Publicly available: Accessible through the course list.
Private: Only available through a shared link.
Not available: Inaccessible to everyone, including those who have already been invited.
Products
When setting up a registration form for a course or academy, you may want to offer additional products or services that participants can purchase during the registration process. These could include:
Merchandise: Items like T-shirts, jerseys, or equipment that are relevant to the course.
Additional Services: Options such as personal coaching sessions, equipment rentals, or extra training materials.
Event Add-Ons: Optional activities or events related to the course, like workshops or social gatherings.
You can define these products within the form so participants can choose them as part of their registration. You can also set product prices, quantities, and whether these items are required or optional for participants.
External Registrations
This feature allows you to manage registrations from external sources, such as participants signing up via third-party platforms or outside of Spond Club. By integrating external registrations, you can:
Ensure All Participants Are Accounted For: No matter where participants sign up, all registrations can be centrally managed in Spond Club.
Synchronise Information: External registrations will be merged with the main registration list, ensuring a single, up-to-date overview of all attendees.
Track Payments and Participation: You can still track payments and participation for those registering externally, ensuring consistency across all registration platforms.
Form Fields
Customising form fields is crucial for collecting the right information from participants. Spond Club allows you to tailor the registration form by adding specific fields to gather the details you need. Here’s how you can enhance your form:
Standard Fields: These include basic information like name, email, phone number, and address.
Custom Fields: You can add specific questions or information fields, such as:
Skill Level: Ask participants to indicate their current skill level or experience.
Dietary Restrictions: For events that include meals, collect information about dietary needs.
Medical Information: For sports or physically demanding courses, you might require participants to declare any medical conditions.
T-shirt Size: If you're providing merchandise, ask participants for their clothing size.
You can also set fields as required or optional, ensuring you collect the most important information while allowing flexibility where needed. The flexibility to customise form fields allows you to tailor the sign-up process to the unique needs of your course or academy/camps & clinics.
Frequently Asked Questions
Can I customise the information collected in the booking form?
Can I customise the information collected in the booking form?
Yes, you can manage the form fields to capture specific information, such as dietary restrictions, skill level, or any other details relevant to the course.
How do I ensure booking fees are processed correctly?
How do I ensure booking fees are processed correctly?
During form setup, you must select a club account where registration fees will be deposited. Even if the course is free, this step is required for proper tracking.
Can I limit who can access the booking form?
Can I limit who can access the booking form?
Yes, you can choose to make the form publicly available, accessible only via a shared link, or set it to Not Available, which will prevent access to everyone, including those who have received an invitation.
What happens if someone has questions about the course?
What happens if someone has questions about the course?
You can assign a contact person whose details will appear on the registration form. This allows participants to reach out with any questions or concerns.
Can I set a deadline for booking forms?
Can I set a deadline for booking forms?
Yes, you can establish a registration deadline during the setup process, ensuring that sign-ups are only allowed within the specified timeframe.