When you open a group and go to Members, you'll see the member list. The symbols and coloured dots on profile pictures tell you the status of each member and which subgroups they belong to. As an admin, you can also add members, import and export from Excel, and change membership settings.
Below, you can read more about what the different symbols and colours mean.
Symbols for member status
If the symbol is an envelope, it means that the member has not logged into the app, and all notifications are sent to the email address registered to their Spond profile.
If the symbol is a Spond logo, it means the member has downloaded and logged into the Spond app. All notifications are sent via the app.
If there is a yellow exclamation mark, you can click on the member to see what the issue is. Often, this indicates that the member has not accepted the group invitation. Every time an invitation or post is sent to this person, they will receive a reminder about the group invitation.
If no symbol is displayed, it means that either the member has no registered contact information in the group, or they are a minor with guardians responding on their behalf.
⚠️ NOTE!
Please note that reminders, such as notifications that you haven't responded to an event, are always sent via email. Currently, it is not possible to disable these reminders.
Colour codes in member lists
In member lists for groups and events, you may sometimes see one or more coloured dots next to members’ names.
These dots indicate that the member is part of one or more subgroups.
If the main group has several subgroups, each one is usually assigned a unique colour code.
Invite and manage members
In both the app and the web version, you have options to invite and manage members when you're inside a group and have navigated to Members.
Spond app
Spond app
Invite members with a link
Tap Invite members with link to get the group code and group link. Share the code and the new member enters it in the Spond app to request to join. Or share the full link, which does the same. How to use the group code.
If you choose Disable group link, both the code and the link stop working. Requests already sent will remain and you can still approve them, but no new members can use the code or link to request to join.
To re-enable them, go to the group, tap Members and select Invite members with link.
Add a member
Tap Add member to add a person manually. If the group's age range is set to children/youth or mixed, you choose whether to add the member with or without a guardian. How to add a member manually.
Import or export from Excel
Import members from Excel
You'll receive an Excel template by email that you can fill in and use to import members on the web version of Spond. The template is sent to your email address, but you can enter a different one if you prefer.
Export member list to Excel
You'll get an Excel file with the member list, which you can send to yourself or others. You choose whether to share it by email or another way.
Export attendance history
Download an Excel file with attendance history from events that have taken place in the group.
Select the period you want to see: year to date, all events, or a custom period.
Tap Select all to include everything, or tick the circle to the right of each event you want.
Tap Export in the top right.
Choose how you want to share the Excel file.
Membership settings
Member fields
Here you can add and edit member fields. These are the fields that determine what information you collect about members, such as shoe size, allergies or licence number. You decide which fields the group needs.Default member fields
Date of birth, address and guardians are included by default and cannot be deleted. Tap one to choose who can edit that field.Custom member fields
These you create yourself. Choose Add custom field to create a new one. Tap a field you've already created to change its name, visibility and who can edit it.
Member contact information
Here you decide whether members can see each other's contact information, or whether only admins can see it.Visible for all members is the default. Everyone in the group can see each other's contact information, but each member can choose to hide their own when they join.
Visible only for administrators means that only admins with permission to edit members can see the contact information.
Spond web version
Spond web version
Add a member
Click Add to add people to the group manually. How to add a member manually.
Import from Excel or Google Docs
Already have your members in a spreadsheet? Copy the list from Excel or Google Docs and paste it directly.
Click Import members.
Follow the instructions and paste from your list.
Click Import.
Invite to group with link
With the group link, people can request to join themselves. Share it by email, SMS, Facebook or anywhere else, so you don't have to add everyone manually. You approve each request before anyone gets access to the group.
Click Enable group link.
Select the link in the text field and share it where you like.
You can also share just the group code, which is the last five characters of the link. The new member enters it in the Spond app to request to join. How to use the group code.
💡 You can only join a group with a group code in the Spond app, not on the web.