Inviting members to groups in Spond is a great way to bring people together and keep everyone informed. It's a simple process that only takes a few moments. Inviting people to Spond groups facilitates better communication, easy organisation of events and quick sharing of important information.
⚠️ NOTE! It is essential to register children and guardians correctly. A guide explaining how can be found here.
How to invite members to a group
To invite new members to a group, you've several simple options. You can share the group link directly with the prospective member or give the person the group code for signing up in the Spond app. Member management can also be done manually in the app/web version below. Another flexible method is to invite members by importing from Excel or Google Docs.
How to invite members using a group link
How to invite members using a group link
App
Open the app
Groups
Select the required group
Select the button with the number of members
Scroll to the bottom of the page and press Invite to group with link. If the group link is not activated, you'll be asked to activate it first
Select the link to copy it or preview the page the member will see when they enter the link
Below the link, you'll see a list of apps you can share the link through, e.g. SMS, email, Facebook, WhatsApp etc.
Web
Log in to your Spond profile here
Select the required group
Members
In the side menu to the right under Invite to group with link, you can select Activate group link (if not already activated)
Select the entire group link and copy it
Share it with the person you're inviting
How to invite members using a group code
How to invite members using a group code
Follow the steps in the guide above. How to invite members using a group link
App: 1 - 5, the last 5 letters in the link are the group code
Web: 1 - 4, the last 5 letters in the link are the group code
How to add a new member manually
How to add a new member manually
App
Open the app
Groups
Select the required group
Select the button with the number of members
To add a member, Select Add member at the top of the member list (iPhone). Select the icon of the person with the ➕ sign (Android)
If the age group in your group is set to children/youth or mixed, you'll be able to choose whether to add a member with or without a guardian
Fill in the fields and press Save
Once this has been done, the member will be sent a link to authorise the membership. This must be done before the member can access the group.
Web
Log in to your Spond profile here
Select the required group
Members
Add to
If the age group in your group is set to children/youth or mixed, you'll be able to choose whether to add a member with or without a guardian
Fill in the fields and select Save
Once this has been done, the member will be sent a link to authorise the membership. This must be done before the member can access the group.
How to import members from Excel or Google Docs (web version only)
How to import members from Excel or Google Docs (web version only)
Log in to your Spond profile here
Select the required group
Members
In the side menu to the right under Import from Excel or Google Docs click Import members
Follow the instructions
Select Import
How to add members to an existing subgroup
It's easy to add group members to subgroups.
Add members to an existing subgroup
Add members to an existing subgroup
App:
Open the app
Groups
Select your required group
Select the button with the number of subgroups
Select subgroup
Select the button with the number of members
Select the button Add member (iPhone) / Select the button with the icon of a person and➕ sign at the bottom right (Android)
Either add a new member (will also be added to the main group) or select a member from the main group
Web
Log in to your Spond profile here
Select the required group
Under the main group name in the left side menu, select the name of the subgroup
Members
Select the button Add to cart
Either add a new member (will also be added to the main group) or select a member from the main group
How to edit subgroup membership for a member
You can change which subgroups a member belongs to without removing them from the main group.
How to edit subgroup membership for a member
How to edit subgroup membership for a member
App:
Tap Groups.
Select the relevant group.
Tap Members.
Find or search for the member and tap the three dots on the same line as the member’s name.
Select Edit.
Tap Subgroups.
Mark the circles for the subgroups the member should be added to, or remove the marking for the subgroups the member should be removed from.
Complete by tapping Done and then Save in the top right corner.
Web:
Log in to your Spond profile here.
Select the relevant group.
Click Members.
Find or search for the member and click the three dots on the same line as the member’s name.
Click Edit.
Add or remove from a subgroup:
Remove from subgroup
Click ╳ to the right of the subgroup you want to remove the member from. Then click Save at the bottom right of the box.
Add to subgroup
Click the Add to subgroup button. Tap the subgroup you want to add the member to. If the member should be added to multiple subgroups, repeat the process for each subgroup. Then click Save at the bottom right.
How Are Group Invites Sent in Spond?
When a member is added to a group in Spond, the way they receive the invitation depends on whether or not they already use the Spond app:
If the member is already a Spond user:
They receive an in-app notification inviting them to join the new group. They can accept the invitation directly in the app.
If the member is not yet a Spond user:
They receive an email invitation prompting them to download the Spond app, create an account, and accept the group invite.
This ensures that every member, whether new or existing, is invited securely and in a way that matches their current level of engagement with Spond.