⚠️ NOTE!
Public events is a beta feature. Access is being rolled out in stages, so not all admins can create public events yet. Right now, it is only available to admins with at least one group of 50 or more members. The functionality grows regularly, and at present only free events are supported. Paid events are coming soon.
You can only create public events in the Spond app.
Public events let your group open an event to everyone, regardless of whether they are already members. People sign up via a simple web page, and you can invite them to join your group afterwards.
How do I create a public event?
How do I create a public event?
⚠️ NOTE!
Public events must have:
a cover image.
a skill level (you can only choose one).
a location that exists on the map (search for a place or address).
Create an event as normal from your group (events only for now, not matches).
Write a title and description for the event.
Turn on the public event toggle in the creation form.
Add a cover image.
Choose the activity type, age group (children, adults or mixed) and skill level (Beginner, Intermediate, Advanced, Elite or all levels).
Choose the date and start time. Add a meet-up time and an end time if relevant. Then choose the location.
Choose one or more organisers.
Optionally, set a maximum number of participants (up to 400).
⚠️ NOTE! Waiting list is not available in public events yet.Optionally, assign tasks. Read more about tasks in events.
Optionally, tap Show more settings to set a sign-up deadline, choose when the invitation is sent, turn on automatic reminders, choose the default response status, turn comments on or off and choose who can see the response status. Read more about the features in events.
Publish the event by tapping Send at the top right.
The event works like any other Spond event for your members. When you turn on Public, a public sign-up page and a listing on spond.com/discover are added.
Events for children
If the event is for under 18s or mixed, a parent or guardian fills in the sign-up form with their own contact details, the child's name and date of birth, and gives consent as part of the form. Sign-ups should always come from a parent or guardian, not from the child themselves.
How to share your event
Once the event is published, you get a public link you can share anywhere: social media, WhatsApp, your website, or posters. Anyone with the link can view the event and sign up. The event also appears on spond.com/discover, where people searching for local activities can find it. Your group's name is shown publicly as the organiser.
Managing sign-ups
Public sign-ups appear in the event's sign-up overview, in a dedicated Guests tab alongside the responses from your members. From there you can:
See who has signed up.
Invite a guest to join your group with a single tap. They receive an email invitation and become a regular member if they accept.
Remove a sign-up if necessary. The person does not receive an email when you remove them.
Emails guests receive
Guests are kept updated automatically and receive:
A confirmation email when they sign up.
An update email if you change the event's date, time, or location.
A cancellation email if you cancel the event.
Changes to the event's title or description also trigger an email.
Editing, cancelling, and deleting
Editing works as normal. Changes are reflected on the public page, and guests receive an email about changes to the date, time, or location.
Cancelling removes the event from Discover and automatically sends an email to all guests. This is the best option if people have already signed up.
Deleting works as normal. If you have created a test event, you should delete it straight away, as public events are visible to real people who can actually sign up.
Current limitations
Worth knowing while the beta grows:
Events starting less than 2 hours after you create them do not appear on Discover. For visibility on Discover, publish at least a few hours in advance, ideally days.
Only free events are supported. A sign-up fee is coming soon.
There is no waiting list yet. When an event reaches its capacity limit, sign-ups close.
Guest information is limited in the app. A full detail view for each guest is on its way. For now, the Guests tab shows the most important information.
Not supported on desktop. Public events cannot be created or managed from the Spond desktop web version. You will see the event listed there with a note, but management takes place in the app.
Not yet included
Coming soon: paid events with a sign-up fee, a detail view for each guest, display of the child's name when signing up via a guardian, comments for guests, and public club profiles on Discover.
Feedback
Public events are shaped by feedback from the beta testing. If something is missing, confusing, or not working, let us know through your usual Spond contact or the feedback option in the app.