In Spond Club, club events refer to activities organised at the club level, relevant to the entire club or multiple groups, as opposed to events specific to a single group. These could include meetings, tournaments, training camps, or other activities that involve several sections of the club.e club.
Overview of Club Events
By selecting 'Club Events' from the menu, you can view a comprehensive list of all the club's events, both 'upcoming' and 'past.' This overview provides key details such as event titles, start dates, registration deadlines, and participant information.
To make it easier to locate specific events, you can use the filtering function, sorting events by group name, date, or other relevant criteria.
Managing Upcoming Events
Cancel Event: Within the selected event, click on the three small dots (...) and select 'Cancel.' You can either cancel the event, which will mark it as cancelled in the event list, or delete the event, which removes it from the overview without notifying participants.
Edit Event: Click on the three small dots (...) and select 'Edit.' You can modify:
Title: Update the event name.
Date and Time: Adjust the start and end times.
Registration Deadline: Change the deadline for participant registration.
Description: Enhance or revise the event details.
Send Reminder: Click the 'Send Reminder' button to send a message to participants, ensuring everyone is informed and reminded of the event.
Add Members: Invite and add more participants to the event as needed.
Managing Past Events
For expired events, clicking on the event will provide detailed information such as the title, date, location, and other relevant details for documentation purposes. You can also:
Delete Event: Click on the three small dots (...) and choose 'Delete' to remove the event from the list of expired events.
Edit Event: If necessary, you can update the event details, including the title, date and time, registration deadline, and description.
How is the club events different from group events in the Spond app?
Feature | Club event in Spond Club | Group event in Spond app |
Managed from | Spond Club | Spond app |
Located in app | On Home screen only (not in any groups). | In Home screen and group/subgroup |
Event visibility | Visible to invitees in the Spond app. | Admin can choose between visible for all group members or visible for invitees. |
Response visibility | Only club admins can see in Spond club who is invited. | Admin can choose between visible for invitees or visible for admins only. |
Send invite | Is sent when invitees are added. | Instantly or 1-14 days before the event starts at a time during that day. |
Who can be invited | Members or guardians. Guardians can see invites on behalf of children. | Members or guardians. Guardians can see invites on behalf of children. |
Response management | Club admin can see in Spond club who has responded and send reminders. | Admin and member can see in the event in Spond app how many has responded as attending, how many are unanswered and declined, and number of host that has responded. Admins can send reminders. |
Payments | Not possible to add payment or fee. | You can set a registration fee or create a payment request from the group event after event. |
Hosts | The club is the host, no contact person | Hosts and host status are visible in the event. |
Recurring events | Not possible to set recurring club events | You can set up recurring events that repeat every week, Every 2 weeks or Every month. You can set when the repeat is ending (Never or on a date) |
Communication | You can set up an email that members can respond to. | You can send a message to admin or admin can send you a message that appers under Messages in the app. |
Comments | No comments. | Admin can choose to enable or disable comments. |
Tasks | No tasks | Admins can set up tasks. |
Files | You can add files to the event (max 10 MB) | You can add files to the event (max 10 MB) |
Default attendance status | Unanswered | Unanswered or admins can set to automatically attending. |
Meet up time | No meet up time | Up to 23 hours and 59 min before start time |
Automatic reminder | After 48 hours, 48 hours before start or disable | After 48 hours, 48 hours before start or disable |
Max number of participants | Not possible to set a max limit. | Default is None, but admin can set up a limit up to 400. |
Waiting list | No waiting list | People who join after the maximum capacity limit is reached, will be set on a waiting list. If a spot becomes available they will be asked to confirm their attendance. |
Export attending list | Not possible, but there is a workaround to sort on status and mark all members in list, copy and paste in a document or sheet. | Admin can export attendance list (Excel) if he/she logs into spond.com and do it from there. Not possible to export list from app. |
Frequently Asked Questions
How do I cancel a club event in Spond Club?
How do I cancel a club event in Spond Club?
To cancel an event, click on the three small dots (...) within the event and select 'Cancel.' This will mark the event as cancelled in the event list, or you can choose 'Delete' to remove it entirely.
Can I send reminders to event participants?
Can I send reminders to event participants?
Yes, you can send reminders by clicking the 'Send Reminder' button within the event. This allows you to send a short message to all participants, ensuring they stay informed.
How do I add more members to an event?
How do I add more members to an event?
You can add more participants by selecting 'Add Members' from the event page. Use filters to invite specific groups or individuals based on member type, group, or other criteria.