Spond Discover is currently available only in the UK and Norway
Once the club has created its Spond Discover profile, you can view and edit booking forms that have previously been created and shared on the club’s Discover profile by clicking Discover in the side menu. It is also possible to create new registration forms here.
Booking Forms
Below the information added to the club’s Spond Discover profile, you will find the Booking Forms section.
This section displays all registration forms shared on the club’s Spond Discover profile, showing the title as well as the start and end dates of the activity.
Booking Forms – This button opens the side menu option Booking Forms, where all created booking forms are displayed. Here, you can create new forms and edit existing ones, whether they are published on Spond Discover or not.
Create booking form – This button takes you to the page for creating a new booking form.
Click on a form in the list – It is also possible to click on the name or row of a registration form in the list, which will redirect to the overview page of the selected form.
How to create a registration form for the club’s Spond Discover profile
How to create a registration form for the club’s Spond Discover profile
Click the “Create booking form” button at the top right of the Booking Forms section.
The form can either be made publicly available via the course list, shared through a sharing link, or set as not available. If the form is set to “Not available,” it will be inaccessible to everyone, including those who have previously received an invitation.
Make the course publicly available on Spond Discover – The form will be reviewed by a moderator before being published on Spond Discover. Once approved, it will be published automatically.
Choose whether the form should be available for external registration – This option is automatically set to "on" if the form is published on Spond Discover.
Enter Basic Information:
Provide key details about the booking form, including:Title: A clear and descriptive name for the course.
Description: Information about the course or activity, explaining its purpose and structure.
Dates: Set the start and end dates for the course. You can also establish a registration deadline, ensuring that sign-ups are only possible within the specified timeframe.
Set the Contact Person:
Assign a contact person for the form. Their information will be displayed on the registration form, allowing potential participants to reach out with any questions.Select a Club Account:
Choose the account where registration fees will be deposited. This step is required even if the course is free, to ensure proper tracking of registrations.Registration eligibility criteria:
You can set criteria for the registration form based on gender and age. You may choose to use either age, gender, or both as requirements for registration.
Select whether only specific genders are permitted to register using the form.
Male
Female
Non-binary/Other
Specify the acceptable birthdate range by entering the earliest birthdate allowed (The registrant must be born after) and the latest birthdate allowed (The registrant must be born before). This ensures that only registrants born within the selected dates can complete the registration.
When ready to proceed with filling out the form, click Next at the bottom right.
Products
When setting up a registration form for a course or academy, you may want to offer additional products or services that participants can purchase during the registration process. These could include:
Merchandise: Items like T-shirts, jerseys, or equipment that are relevant to the course.
Additional Services: Options such as personal coaching sessions, equipment rentals, or extra training materials.
Event Add-Ons: Optional activities or events related to the course, like workshops or social gatherings.
You can define these products within the form so participants can choose them as part of their registration. You can also set product prices, quantities, and whether these items are required or optional for participants.
When ready to proceed with filling out the form, click Next at the bottom right.
External Registrations
This feature allows you to manage registrations from external sources, such as participants signing up via third-party platforms or outside of Spond Club. By integrating external registrations, you can:
Ensure All Participants Are Accounted For: No matter where participants sign up, all registrations can be centrally managed in Spond Club.
Synchronise Information: External registrations will be merged with the main registration list, ensuring a single, up-to-date overview of all attendees.
Track Payments and Participation: You can still track payments and participation for those registering externally, ensuring consistency across all registration platforms.
When ready to proceed with filling out the form, click Next at the bottom right.
Form Fields
Additional Fields
Customising form fields is crucial for collecting the right information from participants. Spond Club allows you to tailor the booking form by adding additional fields to gather the details you need.
Select the field name, the type of field (single line, multi-line, dropdown, checkboxes or date field), and whether the field should be mandatory or optional.
⚠️ NOTE! These fields exist only as part of the actual sign up and will not be stored on the member itself. Whenever you process each sign up, you may choose to copy over any information to the member fields if you wish.
Terms and conditions
Club's course terms:
Choose whether you want to request approval of the club’s course terms. If desired, you can use our course terms template by clicking the text "Download course terms template here". You can also include a link to the document or webpage that explains the terms.
Photo consent for this course:
Choose whether to request consent for the club to use course-related photos of the member in accordance with the club’s guidelines. Make sure that the webpage you link to clearly explains why the consent is being requested, how the photos will be used, and how the member can withdraw their consent.
Additional waivers
Use this function to add additional waivers related to the course. Give each field a clear title and indicate which ones are mandatory. This function is especially useful when the club organises courses or activities that involve physical risk, such as sports courses, swimming or martial arts. It allows the club to inform participants about relevant risks and lets them consent to participate at their own risk, so the club is not held liable for any injuries.
For trips or training camps, similar consent can be obtained for aspects such as health, transport, and rules during the stay. These terms and waivers help participants understand the risks that may be involved and are an important step in protecting the club and promoting a safe environment.
Choose a name for your custom waiver or consent
Write a description explaining what the waiver or consent covers
Add a website or document URL
💡 TIP: You can link to a document (e.g. PDF or Word) instead of a website. Simply upload your file to a service like Google Drive or Dropbox and use the shareable link.
Select the response type for the waiver:
Multiple items (checkboxes) — Members can select multiple options
Single item (dropdown menu) — Only one option can be selected
💡 Under the Options field, you can choose whether the selections should be mandatory. To do this, tick the box to the right of the text Required. Leave the box unticked if participants should be able to choose freely between the available options.
Enter the answer option(s). You can add multiple options by separating each one with a comma.
If you want to add more waivers, click + Add waiver.
Click Save at the bottom right when everything is filled out and ready.