🇳🇴 This article is only relevant for Norwegian Spond Club sports clubs
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For payment requests to be registered with NIF, they must be marked as an NIF payment. This applies to both the membership fee and the training fee.
⚠️ NOTE! Only payment requests are registered with NIF. Payments made via “Booking forms (Booking forms for courses and academies)” are not reported to NIF.
If you wish to use this function for registrations related to NIF, you can register the participant without payment and then include them in a standard NIF payment request afterwards.
Setting Up a Payment Request for Club Fee to NIF
When creating a new payment request for the Club fee, you can select the option to mark it as an NIF payment request the first time you set it up. Each time members make a payment through this request, it will be immediately registered with NIF.
Create a Club Fee Payment Request:
Go to “Finance” → “Payment Request”
Select “Add Payment Request”
Fill in all the standard details (name, description, account number, contact person, etc.)
Under “Reporting payment to NIF”, tick the box for “The payment will contain a club fee” and specify the year (e.g., 2025)
⚠️ NOTE! The club is responsible for selecting the appropriate option if a Club Fee is to be reported to NIF. If this is not done correctly, Spond will collaborate with the club to correct the issue. In such cases, the club will be invoiced the applicable additional cost per member, based on the number of members, as well as an administrative fee of NOK 10,000.
When adding segments for the Club Fee, we recommend using “Member Type” as a segment to ensure that members receive only one request. You should then mark which segments apply to the Club Fee by ticking the checkbox for “Membership Fee” the same as Club Fee.
The Club Fee reported to NIF is paid only once per year. This means that if you send multiple payment requests or request a renewal that includes a Club Fee for the same member, only one will be retained, and the others will be automatically removed from the member’s payment request.If an existing member registers again as a new member, the system will not be able to detect whether they have already paid the Club Fee.
⚠️ NOTE! For clubs integrated with the Norwegian Sports Federation (NIF) and using Spond as their membership system (Spond Club), an additional cost per member applies to the payment of the annual Club Fee/Membership Fee.
🇬🇧 Transaction fee of 2.99% + NOK 2 + NOK 27 per paid Club Fee.
See cost calculations based on whether the club chooses to cover the costs or adds them to the Club Fee so that the club receives the full product price and the members cover the costs.
Setting Up a Payment Request for Training Fees to NIF
When creating a payment request for the training fee, you must specify the period and assign a sport to the different segments.
Create a training fee payment request:
Go to “Finance” → “Payment Request”
Select “Add Payment Request”
Fill in all the standard details (name, description, account number, contact person, etc.)
Under “Reporting payment to NIF”, tick the box for “The payment must include a training fee” and specify the period
When adding segments for the training fee, we recommend using “Groups” as a segment so that members receive requests for all sports they participate in. You should then mark which segments belong to which NIF sport.
⚠️ NOTE! If the Club Fee and training fee are included in the same payment request, you cannot offer instalment payments, as NIF does not allow the Club Fee to be split. The minimum amount for the Club Fee to NIF is NOK 50.
To offer instalment payments for the training fee, which often has a higher amount, many clubs choose to create separate payment requests for the Club Fee and the training fee.
Frequently Asked Questions
I can’t get the family membership to work — what am I doing wrong?
I can’t get the family membership to work — what am I doing wrong?
It’s important that the club uses the built-in discount function in Spond Club, where the maximum price = family membership price. In other words, it does not work to set up the family membership as a separate membership type.
Each member must have their own membership type with the corresponding price, and when you select the discount type “Maximum Price” and enter the family membership price, the family discount will apply if three conditions are met: they must be included in the same payment request, at the same time, and have the same payment contact.
Family members added to the payment request after the first request has been paid will automatically be charged the full price. The club must then manually change the price or exempt the last member. If it is a Norwegian sports club, there are special rules for the member to be counted by NIF. The minimum price must then be NOK 50; if the member is exempted, it will not be counted. The club can instead choose to refund NOK 50 from the first payment request where the family reached the maximum price.
What happens if the club forgets to mark the membership fee for NIF reporting?
What happens if the club forgets to mark the membership fee for NIF reporting?
If the club fails to tick the box indicating that a membership fee should be reported to NIF, Spond will work with the club to correct this. The club will then be invoiced the applicable additional cost per member, based on the number of members, along with an administrative fee of NOK 10,000. To avoid this, it is essential that the club carefully checks that all relevant membership fees are correctly marked before submission.
What happens if a member has multiple payment requests (e.g., training fees for both spring and autumn) or requests a renewal that includes the Club Fee but has not paid any of them?
What happens if a member has multiple payment requests (e.g., training fees for both spring and autumn) or requests a renewal that includes the Club Fee but has not paid any of them?
If a member has multiple payment requests, such as training fees for both spring and autumn or a renewal that includes the Club Fee, but has not paid any of them, the system will handle this automatically. When the member pays one of the requests or the renewal, the Club Fee will be removed from the other payment requests.
The same applies if the price of a payment request is updated—the system will automatically adjust the other requests where the Club Fee is included.
⚠️ NOTE! If an existing member registers again as a new member, the system will not be able to detect whether the Club Fee has already been paid. This may lead to duplicate payments, so it is recommended to check this manually if necessary.