This setup is for those who do not have any teams/groups currently using Spond. If any of your teams are already using Spond, you find how to set it up here.
First you need to configure the settings:
Club Settings
Club Settings
Spond Club offers various settings to help you efficiently manage your club and its members. Here’s a breakdown of the key features:
Set Up Member Fields
Member fields are standard and customisable options that allow you to collect and manage important member data. These fields enable the club to organise and maintain an overview of member information in a structured and efficient way, tailored to the specific needs of your club.
Set Up Member Types
Member types help differentiate between various member categories, such as regular members, supporting members, non-members, juniors, and seniors. Member types do not affect what each member can do within the Spond app, but they make it easier to organise and manage different membership categories.
Create a Membership Form
You can create a membership form for new members and place it on your website or other platforms. This allows prospective members to easily register for your club.
Group Settings
Group settings allow you to manage general options that apply to all groups within your club. You can adjust:
The visibility of contact information between members.
The age limit for direct messaging.
Whether private accounts can be used as payment methods.
Group Roles
Review and edit group roles for admins to ensure the correct permissions are in place for managing the club effectively.
This setup ensures that your club runs smoothly, with organised data and clearly defined roles for efficient management.
Departments and Groups
Departments and Groups
In Spond Club, we recommend creating one group per team or group within your club. You can also organise your structure further by creating subgroups within each group. This allows for better organisation and management.
Import Members
To streamline the process of adding members, you can import them using an Excel template provided by Spond. Here’s how:
Download the Template: Click the Download Excel Template button to download the template. The template contains two tabs:
The first tab is for entering member data such as member type, group, and gender.
The second tab is called Validation Rules, which specifies acceptable entries for each field. Ensure that the data you enter matches these rules.
Add Group Admins: Remember to assign a group admin (such as coaches or instructors) to each group when filling out the template.
Upload the Completed List: Once you've filled in the template, save it and click the Upload Completed Member List (Excel) button to upload your member data into Spond Club.
NOTE:
Use Microsoft Excel: Ensure that the template is opened and edited using Microsoft Excel. You cannot move or add columns in the template, as this will affect the import process.
Always Download a New Template: Each time you import members, download a fresh copy of the template. This ensures that you have the most up-to-date version with correct validation rules.
Set Up Groups and Roles First: If you’re planning to create groups, group roles, or custom member fields, make sure these are set up before downloading the Excel template. They will be included in the validation rules, helping you enter the correct data for your import.