To set up a club registration form in Spond Club, follow these steps:
Go to the main menu and select "Forms," then "Club Registration" and choose "Create New."
Customize Content
Title - Give the form a descriptive and easily recognizable title.
Description - Add a short description of the club, as well as information about what the form is for.
Registration is available from this date - Specify the date from when registrations can begin. (Members who have received a renewal/personal link can sign up before the registration has opened).
Who can register a new member?
Only self-registration. This option is recommended if the club is only for adults.
Guardians can register children. This option is recommended if the club is only for children.
Both self-registration and registering children.
Member Types - Choose which member types the person can select when registering. The member types are predefined under "Club Settings" and "Member Type". If you only select one member type, it will automatically be assigned, and the person will not see this option.
Based on the member type, you can also define whether members should be able to apply for predefined groups/teams. This is done under "Allow Group Selection" or "No Group Selection".
Groups and Subgroups
If you want new members to be able to choose which group or subgroup they wish to join, you can specify which groups and subgroups should be available for selection. The member will not be added to the selected group or subgroup until the club has approved their membership request. To ensure that new members are placed in the correct group immediately, you can check "Make Subgroup Selection Mandatory".
Automatic Approval and Payment Request
Choose whether members should be automatically approved or if each application should be reviewed and approved manually. By checking Automatic Approval, you can determine how new memberships in the club should be processed.
You have two options for approving sign-ups:Approve new sign-ups automatically
Approve new sign-ups automatically after payment
Membership Fields - By default, Spond Club has the following membership fields: name, email, phone number, address, date of birth, member type, registration date, gender, and guardians. Members and guardians can be granted the right to edit the standard membership fields listed below:
Custom Membership Fields
These fields are already set under "Club Settings" and "Membership Fields" Learn more about how to do this here. (LINK)
Additional Fields - You can also add additional fields that will only exist as part of the registration and not be permanently stored on the member. When you later process each registration, you can choose to copy relevant information to the permanent membership fields if you wish.
In the dropdown menu, you can choose what type of field you want in the form and whether these fields should be required or optional.
Terms and Consent
During registration, you can choose whether the member must approve the club's terms and privacy policy. If consent is required, you must provide a link to a document or the club's website. Ensure that the website or link you provide contains sufficient explanation as to why you are asking for this consent.
The same applies to photo consent.
Member Notification
After creating the form, you can go to "Member Notification".
Under "Confirmation email," write the text that will be sent by email as confirmation that the registration has been received and is being processed or on a waiting list.
Under "Notification of Approved sign-ups" write the text that will be sent by email as confirmation that the registration has been approved and the person is welcomed as a member.
Whether you activate this or not, Spond will send out an automatic email confirmation.