Group admins in Spond can customise settings for group members, including access levels and other parameters. This gives admins control over how the group works for its members.
Where to find group settings for group admins?
In addition to the access a regular member has to group settings, as an admin you've a number of additional settings you can view and change.
To learn more about group settings that ordinary members and admins have in common, you can read about these here.
The explanation of the settings further down in this article are only those the admin has access to.
How to find group settings for the group administrator
How to find group settings for the group administrator
App:
Open the app
Groups
Select the required group
In the group image at the bottom right, Select the three dots (...)
You are now in group settings for group admin. Further down in this help article you'll find an explanation of the different views in group settings for group admins
Web:
Log in to your Spond profile here
Select the required group
In the selection menu under group photo, select the three dots (...)
Select Settings
You are now in group settings for group admin. Further down in this help article you'll find an explanation of the different views in group settings for group admin
Explanation of group settings for group admins
⚠️ NOTE! You can only make changes to settings if you've the right to do so: Manage settings.
Change group photo (only appears in the mobile app)
Change group photo (only appears in the mobile app)
In this view, you can change the group's cover photo. If you klick Change group photo you'll be given the option to upload a photo or take a new one with the camera on your phone.
Write a group description
Write a group description
In this view, you can enter a description of the group. This description will be visible to current and prospective members when they use the group code or group link to join.
How to create a group description
App:
Follow steps 1 - 4 in the app guide at the top of the page: How to find group settings for group admin
Select Write a group description
Entering the description
Select Save
Web version:
Follow steps 1 - 4 in the web version guide at the top of the page: How to find group settings for group admin
Entering the description
Scroll to the bottom of the page
Select Save
Contact person
Contact person
In this view, you can see who the group’s contact person is and change the contact person. Only persons with the role of Group Manager can be selected as the contact person.
How to change the group’s contact person
App:
Follow steps 1 - 4 in the app guide at the top of the page: How to find group settings for group admin
Select on Contact person
Change contact person
Choose who you want as your new contact person
Select Save
Web version:
Follow steps 1 - 4 in the web version guide at the top of the page: How to find group settings for group admin
Under Contact person, select the name of the current contact person
Select the person you want as your new contact person
Scroll to the bottom of the page
Select to copy Save
Group’s activity/sport type
Group’s activity/sport type
In this view, you can see the activity/sport selected for the group. You can change this at any time.
⚠️ NOTE: To create match events for the group, the group must be one of the following activities: American Football, Bandy, Basketball, Cricket (results cannot be recorded yet), Football, Hockey, Handball, Floorball, Lacrosse, Netball, Rugby, Softball, or Volleyball.
How to change activity/sport type
App:
Follow steps 1 - 4 in the app guide at the top of the page: How to find group settings for group admin
Select Activity
Select the required activity
Web version:
Follow steps 1 - 4 in the web version guide at the top of the page: How to find group settings for group admin
Under Activity, select the current activity
Select the required activity
Scroll to the bottom of the page
Select to copy Save
Subgroups (only appears in the mobile app)
Subgroups (only appears in the mobile app)
In this view, you can tap on the text “Subgroups,” and you will see a list of all subgroups.
Member fields
Member fields
In this view, you can edit and add member fields. Member fields are used to store and organise information about the members. These fields can be customised to meet the needs of the group or organisation, providing a structured way to collect and manage member data.
You can view and edit standard member fields, as well as create custom member fields.
⚠️ If the group is part of a Spond Club, standard member fields must be edited by an admin in Spond Club.
How to edit and add member fields
App:
Follow steps 1 - 4 in the app guide at the top of the page: How to find group settings for group admin
Select Member fields
To edit a standard member field, select the required member field and make any changes
If you want to change a customised member field, Select the field you want to change
If you want to add a new member field, select Easy to custom field
After the required changes have been made, press Save
Web version:
Follow steps 1 - 4 in the web version guide at the top of the page: How to find group settings for group admin
Scroll down to Member fields
Select Edit in the field you may wish to edit
If you want to create a new member field, select Add custom field
After the required changes have been made, press Save
Templates for tasks in events
Templates for tasks in events
In this view, you can create templates for tasks that can be used in events you create. Read more here about how to create and assign tasks when setting up an event.
Roles and permissions
Roles and permissions
In this view, you can view, create, and modify administrator roles. This feature enables group administrators to oversee and allocate specific responsibilities and access rights. It streamlines administration by delegating permissions to various members, allowing the group to operate more efficiently and in an organised manner.
By navigating to an existing role, you can view and adjust the permissions associated with that role.
Contact information for members
Contact information for members
In this view, you can choose whether member contact information should be visible to all members by default or only to administrators. Members have the option to change their preference between the two options at any time. The choices you can select from are:
All Members
Choosing this option allows all members of the group to see each other’s contact information without exception.
Only Administrators
Selecting this option means that only administrators with editing rights for members can view the contact information. The group contact person will always have access to contact information without exception.
Standard visibility for events
Standard visibility for events
In this view, you can individually edit the visibility settings for all new events you create. Existing events will not be affected if you change this setting.
Visible to Invited Members
Events will only be visible to individuals who are invited.
Visible to All Members
Events will be visible to all members in the list of events within the group.
Age restriction for messages
Age restriction for messages
In this view, you select the age limit for a member to be able to send and receive messages in Spond. You can read more about the age limit for messages here.
The options you, as a group administrator, can choose from are:
No age limit
13 years old
14 years old
15 years old
16 years old
17 years old
18 years old
Export attendance history
Export attendance history
In this view, you can export attendance history (in Excel format) from previous events. This allows you to obtain detailed information about attendance per event, which is useful for analysing attendance patterns and evaluating member engagement.
You can export attendance history for all events held so far this year, select specific events, or choose all events within a custom date range. You can also choose whether to include or exclude events from subgroups.
How to find the attendance history export function in the web version:
Log in to your Spond profile here
Go to the relevant group
In the menu below the group image, click on the three dots (...)
Click "Download Attendance History"
Export results
Export results
In this view, you can export results from match events. This allows you to obtain detailed data from matches, enabling you to analyse them, track progress over time, and create reports for administrative use. It is useful for evaluating performance and making informed decisions based on data.
⚠️ NOTE!
This function is only visible if the group has a group type that can create match events, read here about which group types this applies to.
Export of results is only available in the mobile app.
Received payments (only appears in the mobile app)
Received payments (only appears in the mobile app)
In this view, you can see received payments from payable events or payment requests made in the group. Read more here about payments for admins.
Leave the group
Leave the group
In this view, you can leave the group. Leaving a group or subgroup in Spond means that you withdraw as a member. If you leave the main group, you will also lose access to the subgroup.
You will no longer be part of the group and will immediately lose access to the group’s information.
You can read more here about how to proceed if you wish to exit a group or subgroup.
⚠️ NOTE:
You cannot leave the group while you are the group’s contact person. If you want to leave the group, you must choose a different contact person first.
Delete main group
Delete main group
In this view, you can delete the entire group. Read here on how to delete a main group.
⚠️ NOTE!
It's not possible to recover deleted groups or information from the group.
If the group is part of a Spond Club, the group must be deleted from the Spond Club.
Read here about how to delete a group in Spond Club.