Group settings for group admins in Spond app

App:

Web:

The "Change group photo" option is only available in the app. In this view, you can change the group’s cover photo. When you tap "Change group photo", you’ll have the option to either upload an existing image or take a new one using your phone’s camera.

If you are using the web version, you can change the group photo by:

File format and image dimensions

In this view, you can enter a description of the group. This description will be visible to current and prospective members when they use the group code or group link to join.

How to create a group description

App:

Web version:

In this view, you can see who the group’s contact person is and change the contact person. Only persons with the role of Group Manager can be selected as the contact person.

How to change the group’s contact person

App:

Web version:

In this view, you can see the activity/sport selected for the group. You can change this at any time.

⚠️ NOTE: To create match events for the group, the group must be one of the following activities: American Football, Bandy, Basketball, Cricket (results cannot be recorded yet), Football, Hockey, Handball, Floorball, Lacrosse, Netball, Rugby, Softball, or Volleyball.

How to change activity/sport type

App:

Web version:

In this view, you can tap on the text “Subgroups,” and you will see a list of all subgroups.

In this view, you can edit and add member fields. Member fields are used to store and organise information about the members. These fields can be customised to meet the needs of the group or organisation, providing a structured way to collect and manage member data.

You can view and edit standard member fields, as well as create custom member fields.

⚠️ If the group is part of a Spond Club, standard member fields must be edited by an admin in Spond Club.

How to edit and add member fields
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App:

Web version:

In this view, you can create templates for tasks that can be used in events you create. Read more here about how to create and assign tasks when setting up an event.

In this view, you can view, create and edit administrator roles. This feature is designed to give group administrators the ability to assign specific responsibilities and permissions, helping to clarify the division of tasks. It makes managing the group easier by delegating rights to different administrators, contributing to more efficient and structured operations.

By selecting an existing role, you can view and edit its permissions. You can also select "Add administrator role" to create a new role.

💡 Safeguard tip!

One of the roles is "Privacy", which allows administrators to override the age limit for messaging. This permission allows administrators to send messages to members who would otherwise be protected by the age limit defined for messaging within the group.

In this view, you can choose whether member contact information should be visible to all members by default or only to administrators. Members have the option to change their preference between the two options at any time. The choices you can select from are:

All Members

Choosing this option allows all members of the group to see each other’s contact information without exception.

Only Administrators

Selecting this option means that only administrators with editing rights for members can view the contact information. The group contact person will always have access to contact information without exception.

In this view, you can individually edit the visibility settings for all new events you create. Existing events will not be affected if you change this setting.

Visible to Invited Members

Events will only be visible to individuals who are invited.

Visible to All Members

Events will be visible to all members in the list of events within the group.

In this view, you select the age limit for a member to be able to send and receive messages in Spond. You can read more about the age limit for messages here.

The options you, as a group administrator, can choose from are:

In this view, you can export attendance history (in Excel format) from previous events. This allows you to obtain detailed information about attendance per event, which is useful for analysing attendance patterns and evaluating member engagement.

You can export attendance history for all events held so far this year, select specific events, or choose all events within a custom date range. You can also choose whether to include or exclude events from subgroups.

How to find the attendance history export function in the web version:

In this view, you can export results from match events. This allows you to obtain detailed data from matches, enabling you to analyse them, track progress over time, and create reports for administrative use. It is useful for evaluating performance and making informed decisions based on data.

​⚠️ NOTE!

In this view, you can see received payments from payable events or payment requests made in the group. Read more here about payments for admins.

In this view, you can leave the group. Leaving a group or subgroup in Spond means that you withdraw as a member. If you leave the main group, you will also lose access to the subgroup.

You will no longer be part of the group and will immediately lose access to the group’s information.

You can read more here about how to proceed if you wish to exit a group or subgroup.

⚠️ NOTE:

You cannot leave the group while you are the group’s contact person. If you want to leave the group, you must choose a different contact person first.

In this view, you can delete the entire group. Read here on how to delete a main group.

⚠️ NOTE!